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Lunafest Terms and Conditions

Lunafest Terms and Conditions

PLEASE READ THE TERMS OF THIS AGREEMENT, BECAUSE THEY CONSTITUTE A LEGALLY BINDING AGREEMENT BETWEEN YOU/YOUR ORGANIZATION (referred to herein as “You”) AND CLIF BAR & COMPANY. 

Clif Bar & Company owns and controls the LUNA brand, LUNAFEST, and related logos and marks. 

Your LUNAFEST event must be held between January 1, 2021 and November 15, 2021. 

You must give a $400 donation to our national partner, Chicken & Egg Pictures, prior to receiving the LUNAFEST films. Chicken & Egg Pictures is an organization that provides mentorship and critical financial support to female nonfiction filmmakers. Because a critical component of LUNAFEST is raising funds for your organization, you are strongly encouraged to sell tickets to LUNAFEST. Admission to your event via suggested contribution or donation is not encouraged. 

For live events: At a minimum, your venue must provide the following A/V equipment: screen, digital projection system or DVD or Blu-ray Disc projection system, sound system, and adequate seating. 

The films are the property of Clif Bar & Company and DVDs MUST be returned within one week (5 business days) of your LUNAFEST screening.

If you have a digital download of the LUNAFEST films, you must delete the download within one week (5 business days) of your LUNAFEST screening. 

You agree to send your post-event report to LUNA via our SurveyMonkey Show Report Form no later than two weeks (10 business days) after your LUNAFEST screening. 

You agree to inform LUNA of any Public Relations or Media outreach for your event. LUNA has final approval on all media relating to your event. 

Your group or organization is responsible for all financial aspects of the LUNAFEST you host. Neither Clif Bar & Company nor the LUNA brand provides any financial assistance or assumes any financial, legal, or other liability with respect to LUNAFEST. You agree to assume all liability for your LUNAFEST event and seek appropriate event insurance or the like. You will indemnify, defend, and hold harmless Clif Bar & Company and its employees and officers from any liability, loss (including attorney’s fees), claim, damages, or other action (collectively, “Claims”) arising out of or connected with your LUNAFEST event, except to the extent any such Claim relates to the films themselves. 

To be eligible to sponsor a LUNAFEST event, you must provide proof of your group or organization’s status as a registered charity, 501(c)(3) nonprofit organization or 501(c)(4) social welfare organization, or a campus group officially sanctioned by your school. You must submit such proof to lunafest@clifbar.com. 

You are responsible for periodically checking the LUNAFEST screenings page for other LUNAFEST events that may be scheduled in your area and notifying LUNAFEST if there is a conflict. LUNA does not screen locations or dates for date conflicts. 

You must comply with the requirements for any and all use of any printed materials, logos, and elements in the media package as included in your Host Planning Guide. 

Website content on Lunafest.org may not be copied or replicated without permission from Clif Bar & Company. 

All Internet or social media content you want to use to advertise, promote and/or publicize your LUNAFEST event must be approved by us prior to going live online. To submit your content for approval, please contact lunafest@clifbar.com. 

All digital and print media advertising your event must include the following disclosure: 

  • LUNAFEST is used with the permission of Clif Bar & Company, and the event is permitted under the LUNAFEST HOST terms and conditions. This event is not sponsored by LUNAFEST or Clif Bar, and [insert your information here: name/organization] is solely responsible for the administration and management of the event.  You are providing your information to [insert your information here: name/organization], which shall be shared with LUNAFEST/Clif Bar. You may opt into Clif Bar’s newsletter feed as described in your ticket purchase process. 

Raffles are permitted in conjunction with your LUNAFEST event in the United States only, BUT only If you are a non-profit public benefit corporation, who has properly registered in the states in which you will operate the raffle, and have complied with all statutes governing raffles.  If you are eligible to offer a raffle and do so, you must include the following disclosure in your raffle terms and conditions: 

  • This raffle is properly licensed and sponsored by [organization], which is solely responsible for its administration.  LUNAFEST and Clif Bar & Company do not endorse and are not affiliated with the raffle. You are providing your information to [insert your information here: name/organization], which will be shared with LUNAFEST/Clif Bar. You may opt in to Clif Bar’s newsletter feed as described in your ticket purchase process.  

Sweepstakes are permitted in conjunction with your LUNAFEST event in the United States only, BUT only if you are a corporation in good standing and have complied with statutes in the states in which you will offer the sweepstakes, including providing terms and conditions accessible to entrants.  If you offer a sweepstakes, you must include the following disclosure in your sweepstakes terms and conditions: 

  • This sweepstakes is sponsored by [insert your information here: name/organization], which is solely responsible for its administration.  LUNAFEST and Clif Bar & Company do not endorse and are not affiliated with this sweepstakes.  You are providing your information to [insert your information here: name/organization], which shall be shared with LUNAFEST/Clif Bar. You may opt in to Clif Bar’s newsletter feed as described in your ticket purchase process.  

Clif Bar & Company has the right in its sole discretion to decide on any additional sponsors or promotional partners. You may have local sponsors for your local events. Local sponsors may not be competitors of Clif Bar & Company in the energy and nutrition foods (including bars, gels, and chews), sport drink, and snack food categories. 

LUNAFEST films must be shown in their entirety and in the sequence that we require. 

You may add one additional local film to the festival that can be shown after the official LUNAFEST films. LUNAFEST must first screen and approve this film. Please submit such additional films to lunafest@clifbar.com. 

Nothing in this agreement should be interpreted to suggest an ongoing relationship between Clif Bar & Company, LUNAFEST, and you/your organization. Nor should anything in this agreement be interpreted to confer upon you or any third party any right to any intellectual property belonging to LUNA, LUNAFEST, or Clif Bar & Company. Except as set forth in this agreement, you are not authorized to use any such intellectual property. 

Clif Bar & Company reserves the right in its sole discretion and without incurring any liability whatsoever, to cancel LUNAFEST at any time or to revoke your permission to be a LUNAFEST host.